Free tool
Free email signature generator
Create a professional email signature in minutes: pick a template, enter your contact details, add your logo and social links. Copy it, then paste it into Outlook, Gmail or Apple Mail. It's free, with no sign-up, and your information stays in your browser.
- Free, no sign-up
- Your information stays in your browser
- Outlook, Gmail and Apple Mail
Preview · Compact
Example| Camille Martin |
| Marketing Director · Lumen & Co |
| Phone +44 20 7946 0123 | Mobile +44 7700 900123 | Email camille.martin@lumen.example |
| Lumen & Co Ltd · Registered in England and Wales, no. 00000000 · Registered office: 12 Example Street, London |
| Made with Brandesk |
Fictitious example: enter your details to replace it with your signature.
Too long for Gmail, which rejects more than 10,000 characters: shorten the legal notice or remove some links.
The signature is created in your browser, which keeps your information for your next visit. Nothing is sent unless you ask to suggest it to your company.
Paste your signature into your email client
It's copied. Open your email client's signature settings and paste it:
Gmail
- In Gmail on a computer, click Settings (the gear), then See all settings.
- In the General tab, under Signature, click Create new, name the signature and paste it into the text box.
- Under “Signature defaults”, choose it for new emails and replies, then click Save Changes at the bottom of the page.
Outlook
- Outlook on the web and new Outlook: Settings (the gear) › Accounts › Signatures.
- Classic Outlook for Windows: File › Options › Mail › Signatures.
- Create a new signature, name it and paste the signature.
- Choose it for new messages and replies, then save.
Apple Mail (Mac)
- In Mail, choose Mail › Settings…, then click Signatures.
- Select your account, click the + button and name the signature.
- Untick “Always match my default message font”, then paste the signature into the preview (⌘ + V).
Then send yourself an email to check how it looks, on a computer and on a phone.
How many people is it for?
Optional: based on your answer, we'll show you the simplest next step.
A pasted signature doesn't update itself. When your job title, number or logo changes, come back to this page: your browser has kept your information. Edit it, then copy the signature again.
Everyone can create their own here: agree on the template, colors and font together, then each person enters their contact details. A pasted signature doesn't update itself: after every change, everyone will have to copy theirs again.
For a team, a managed signature saves the copy-pasting
Brandesk generates each employee's signature from your Google Workspace or Microsoft 365 directory, locks it to your brand guidelines and deploys it automatically in Gmail and Outlook. Someone changes roles? Their signature follows.
For a wider rollout, let's talk: assignment rules by department, subsidiary or country, legal disclaimers per legal entity and per language.
Could your team adopt this signature? Brandesk can suggest it on your behalf to the person who manages signatures at your company.
Where to paste your email signature
Once copied, the signature is pasted into your email client's settings. The path depends on the tool.
-
Gmail
Settings › See all settings › General tab › Signature, then Create new. Set it as your default and save at the bottom of the page.
-
Outlook
Outlook on the web and new Outlook: Settings › Accounts › Signatures. Classic Outlook for Windows: File › Options › Mail › Signatures.
Guide: How to add, change and automate your signature in OutlookWhole company on Microsoft 365? Managed Outlook signatures
-
Apple Mail
Mail › Settings › Signatures, then the + button. Untick “Always match my default message font” before pasting.
What to put in an email signature
A good signature lets people identify and reach you at a glance. Keep to the essentials and keep it simple.
Guide: What should you put in a professional email signature?
- The essentials: first and last name, job title, company, a phone number and the website.
- The logo or a photo: a PNG or JPG image that is already online. Avoid SVG and WebP, which several email clients don't display.
- Two or three social networks: the ones you are actually active on.
- The legal notice if you write on behalf of a company (see below).
- What to avoid: quotes, long disclaimers, multiple colors and fancy fonts. A font installed everywhere, such as Arial, Verdana or Georgia, displays as intended for your recipients.
Legal notice: what a company must include
No law requires you to have an email signature. But in many countries, registered companies must show certain details on their business correspondence, and business emails generally count. The signature is the most practical place to put them.
The exact list depends on the country and the type of company. It usually includes:
- the company's registered name and legal form (Ltd, PLC, GmbH, SAS…);
- its registration number and where it is registered;
- the registered office address;
- in some countries, further details, such as the share capital or the names of the directors.
Fictitious UK example: Lumen & Co Ltd, registered in England and Wales, company number 00000000. Registered office: 12 Example Street, London.
A confidentiality disclaimer is not required. Regulated professions (lawyers, accountants, healthcare professionals…) may have their own rules: check with your professional body. If in doubt about the rules in your country, ask your accountant or legal adviser.
Email signature examples
Three of the generator's five templates, with a fictitious company. Pick one, then replace the details with your own.
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Camille Martin Marketing Director · Lumen & Co Phone +44 20 7946 0123
Mobile +44 7700 900123
Email camille.martin@lumen.example
Web lumen.example
Lumen & Co Ltd · Registered in England and Wales, no. 00000000 · Registered office: 12 Example Street, London -
Camille Martin Marketing Director Phone +44 20 7946 0123
Mobile +44 7700 900123
Email camille.martin@lumen.example
Web lumen.exampleLumen & Co
12 Example Street
LondonLumen & Co Ltd · Registered in England and Wales, no. 00000000 · Registered office: 12 Example Street, London -
Camille Martin Marketing Director +44 20 7946 0123
+44 7700 900123
camille.martin@lumen.example
lumen.example
Lumen & Co Ltd · Registered in England and Wales, no. 00000000 · Registered office: 12 Example Street, London
One signature for the whole team?
The generator suits one person or a small team. Beyond that, every change of job title, number or logo means everyone has to copy their signature again, and the versions end up drifting apart.
- Brandesk generates each employee's signature from your Google Workspace or Microsoft 365 directory.
- Brand guidelines are locked: employees cannot change the design.
- The signature is written directly in Gmail; an add-in inserts it in Outlook.
- A change of role updates the signature; new hires get theirs, and when someone leaves, it is removed.
FAQ
Frequently asked questions
Is the generator free? Do I need an account?
It's free and needs no account: no email address is required to copy your signature. A “Made with Brandesk” line is added under the signature by default; you can remove it.
Where does the information I enter go?
Nowhere unless you ask: the signature is created in your browser and your information is not sent to Brandesk. Your browser keeps it for your next visit; the “Clear my information” button deletes it. Images are loaded from the addresses you enter. If you suggest the signature to your company, Brandesk receives it with your address and your recipient's, to send a single email; the recipient's address is not stored or reused. We only measure, anonymously, which template is copied, the answer to the team size question and the outcome of a suggestion.
Does the signature display well on mobile?
It is built like Brandesk signatures: tables, inline styles and a maximum width of 600 px, the most reliable method for email. Rendering still varies from one email client to another: send yourself a test email and open it on your phone. Mobile apps often have their own signature setting, sometimes plain text only.
How do I get the same signature across the whole team?
Everyone can create theirs here with the same template, colors and font, then copy it again after every change. For a team, Brandesk generates each employee's signature from your directory, locked to your brand guidelines, and deploys it in Gmail and Outlook: see Brandesk email signatures.
Is an email signature the same as an electronic signature?
No. An email signature is the block of contact details added at the bottom of your emails. An electronic signature is used to sign a document, such as a contract or a quote, with legal effect: it's a different tool.
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